Public question time: Four candidates for co-option were present, K Cox, L.Forte, P Loxston and I Stanton. Present: Mr D Wakely(Chairperson), Miss S Brooks, Mrs T Burnett, Mrs L Langford, Mrs C Paul, Mrs P Warren, Messrs C Aplin, P Carpenter, R Dowdeswell and N Frost. 1. Election of Chair: The clerk called for ‘nominations for the chair for the ensuing year at which point Cllr Aplin proposed cllr Langford, duly seconded by cllr Brooks. Cllr Dowdeswell proposed cllr Frost, duly seconded by cllr Paul. Second proposal was taken to the vote with 4 in favour for Cllr Frost and proposal for Cllr Langford was taken to the vote with 5 in favour. Cllr Langford was therefore appointed as Chair for ensuing year. David Wakely then thanked everyone for their support over the years and wished the Parish Council well. The councillors thanked him for his service of 20 years to the Parish Council and gave him a card a gift of a bird table as a show of our appreciation. 2. To receive declarations of acceptance. All cllrs signed their declarations and it was resolved that the two new cllrs once co-opted would complete their declarations before the next meeting in June. 3. Apologies for absence: None 4. To appoint two councillors by co-option: The clerk explained that the two vacancies would be voted on separately. The Chair asked for proposals for the first vacancy, Cllr Aplin proposed K Cox seconded by cllr Brooks. Cllr Frost proposed L Forte seconded by cllr Paul. Cllr Aplin proposed P Loxston seconded by cllr Carpenter. Cllr Frost proposed I Stanton seconded by cllr Dowdeswell. Cllrs then wrote their choice of candidate on paper and passed them to the clerk. Votes were four each for K Cox and I Stanton with one spoilt paper, chair then gave her casting vote for K Cox, who she had voted for originally, and was duly co-opted onto the Parish Council. The Chair asked for proposals for the second vacancy, cllr Frost proposed L Forte seconded by cllr Paul, cllr Aplin proposed P Loxston seconded by cllr Brooks and cllr Frost proposed I Stanton seconded by cllr Dowdeswell. Cllrs then wrote their choice of candidate on paper and passed them to the clerk. Votes were four each for P Loxston and I Stanton, chair then gave her casting vote for P Loxston, who she had voted for originally, and was duly co-opted onto the Parish Council. 5. Declarations of interest: None. 6. Election of Vice-Chair: Cllr Aplin proposed cllr Cox, seconded by cllr Brooks. Cllr Dowdeswell proposed cllr Frost duly seconded by cllr Paul. Cllr Warren proposed cllr Carpenter duly seconded by cllr Burnett. as there were no other nominations a vote was taken and cllr Cox duly appointed as Vice-Chair for the ensuing year. 7. Confirmation of previous minutes: Minutes for the 3rd April were agreed and duly signed. 8. Appoint Councillors for the Cemetery Sub-Committee. Cllrs Brooks, Loxston and Warren were duly appointed. 9. Appoint Councillors for the Grievance and Disciplinary Committee. Cllrs Burnett, Cox and Paul were duly appointed. 10.Appoint councillors for the Appeal Panel. Cllrs Carpenter, Frost and Brooks were duly appointed. 11.Appoint Parish Environment Warden: The clerk Sarah Potepa was duly appointed. 12.Appoint affiliated member for the Amenities Committee. Cllr Aplin was duly appointed. 13.Review and adopt Code of Conduct: Cllrs having been sent a copy of the Code of Conduct, with the exception of cllr Loxston resolved to adopt the Code of Conduct. Clerk would send a copy of the Code to cllr Loxston.

Annual Parish Council Meeting 8th May 2019. 111/115

14.Review and adopt Standing Orders: Cllr Frost raised a couple of queries in the Standing Orders, with regards to the date they should annually review them and training for cllrs. It was therefore agreed that they would be discussed further at the June meeting before adopting them. 15.Review and adopt the statement of Internal Control, Financial Regulations and Risk Management: Cllrs having been sent a copy of these, with the exception of cllr Loxston resolved to adopt them and the clerk would send a copy of these to cllr Loxston. 16.Reaffirm General Power of Competence:Cllrs resolved to reaffirm the General Power of Competence. 17.To renew and update Bank Account signatures: It was resolved that the authorised signatories in the current mandate for both current and reserve accounts be changed in accordance with section Authorised Signatories. New signatures would now be Cllrs Langford, Brooks, Carpenter, Frost and Warren. 18.Approve Financial year End 31 st March 2019: Cllrs resolved to approve the year end accounts. 19.Appoint Internal Auditor. It was resolved to ask Carolyn Perrin to carry out the internal audit. 20.SALC:Cllrs were given a choice of dates and venues for cllr training. It was agreed that cllrs would let the clerk know which they would like to attend as soon as possible. 21.Cheque:It was resolved to approve and sign the following cheque: SALC - £360.03 – Affiliation fees 2019. 22.Amenities/Community Shop Update: The shop is still really busy as is the Post Office, especially recently when the internet was down and card payments weren’t available in the shop, customers could obtain cash through the Post Office to pay for their goods. A new café co-ordinator has been appointed from the 20 th May, the café will then be open from 9am till 5.30pm daily. The Community Centre has a couple of weeks of no parties but lots booked from then on including a christening and KEPStival. 23.Kingsbury Friendly Society:Cllr Langford will be meeting with Mrs Shillito as soon as the banner in question returns from Bristol and will be meeting with Mr Williams(ex chair of the society) and will report back at the June meeting as to which banner they are hoping to refurbish. 24.Footpaths and bridleways:There is a small gate and post that has broken off on the footpath behind the properties at Norton Drove. Bob Warren would be asked to take a look at it. A gate on Burrow Way could not be opened at present, cllr Loxston would take a look at it. No response from Rights of way regarding the footpath from Pulpittsway to Stembridge, but at present there was a branch across the path which was discouraging horses to be ridden along the path. 25.Highway matters:The SID had not been delivered yet but was due soon. It would be placed on the Playground post opposite The Avenue initially. Other sites need to be identified for more posts to be erected for the sign, it was agreed to order 6 of the posts in readiness. Cllr Paul through the Small Improvement Scheme would be applying for 6 signs stating ‘Community Centre and Shop’ to be placed on the approach roads to Kingsbury Episcopi, namely Thorney, Gawbridge, Higher Burrow, Dudmoor junction, Stembridge and West Lambrook. 26.Date and time of next meeting: Parish Council meeting on Wednesday 5 th June at 8pm. Cllr Dowdeswell would like the issue of the Church Clock’s ownership to be discussed further, it was agreed it would added as an agenda item for the June meeting.